> ## Documentation Index > Fetch the complete documentation index at: https://docs.dualentry.com/llms.txt > Use this file to discover all available pages before exploring further. # How to Create and Manage Items > Create items, set List Prices in each currency you sell in, map GL accounts, limit items to specific companies, and edit or deactivate items in DualEntry. Use this guide to set up the items you buy and sell, price them in each currency you transact in, and keep them current. An item carries the default description, price, tax code, and GL accounts for a transaction line. For every field, account, and pricing rule, see [Items: Reference](./items). Create an item for anything you buy or sell repeatedly. For a one-off purchase, a bill expense line coded straight to a GL account is simpler. ## Prerequisites * You need a DualEntry role with permission to create and edit items. See [User Roles and Permissions](../../platform-configuration/user-roles-and-permissions) if you're not sure which roles have it. * The Income, Expense, and Deferral accounts the item will post to must already exist in your [chart of accounts](./create-and-manage-accounts). ## Create an item Create an item from the Items list in Accounting Setup. After you save, the item is available on new transaction lines for every company that has access to it. 1. Navigate to **Configuration → Accounting Setup → Items** and click **New Item**. 2. Select a **Type**. The type decides which fields and accounts the form shows, so choose it first. Choose Service for work performed and Non Inventory for physical goods. For discounts, apply an [order level discount](../../platform-configuration/organization-settings/general-preferences) on the invoice or sales order rather than creating a Discount item. 3. Under **Details**, enter a **Name** and a unique **SKU**. Add a **Description** if you want it copied onto transaction lines, plus a **Category** and **Default classifications** if you report by them. 4. If this item will be re-billed to customers from expense lines, turn on **Use for Billable Expenses**. 5. Under **Pricing**, enter a **List Price** for each currency you sell the item in. See Set List Prices in more than one currency below. 6. Under **Tax Details**, select the default **Product Tax Code**. 7. Under **Accounts**, map an Income Account if you sell the item and an Expense Account if you buy it. Add a Deferral Account if you recognize revenue for it over time. 8. Leave **Status** as **Active** and click **Save**. The item now appears in the item list on new transactions. If you invoice in other languages, open the item and add **Translations**. See [How to Invoice in Another Language](../accounts-receivable/custom-templates/how-to-invoice-in-another-language). ## Set List Prices in more than one currency Give an item one List Price per currency when you sell the same product at fixed prices in different currencies, such as $100 USD and $135 CAD. DualEntry fills the Rate on a new line from the List Price in that transaction's currency and doesn't convert between currencies. 1. Open the item from **Configuration → Accounting Setup → Items**. 2. Under **Pricing**, add a **List Price** for each currency you sell in, and enter the amount for each. 3. To stop defaulting a price in a currency, remove that currency's List Price. 4. Click **Save**. New invoices, sales orders, and other Money-In lines in those currencies now default to the matching List Price. A line in a currency with no List Price has a blank Rate for you to enter. If you use Revenue Recognition, the List Price also fills the SSP on contract obligations in the same currency. Set List Prices at your standalone selling price for each currency, or edit the SSP on the contract. See [Configure Allocations and Standalone Selling Price](../../revenue-recognition/allocations-and-ssp). ## Limit an item to specific companies Restrict an item when only some companies in your entity structure buy or sell it. By default, every company can use every item. 1. Open the item and go to **Company Access**. 2. Select the companies that can use the item in **List View**, or pick them from your entity hierarchy in **Tree View**. 3. Click **Save**. Companies without access can no longer add the item to new transactions. Transactions that already use it don't change. If two subsidiaries need different GL accounts for the same product, create a separate item for each, since one item shares its accounts across every company. ## Edit or deactivate an item Edit an item to change its defaults going forward, and deactivate it when you stop selling or buying it. Neither action changes transactions that already use the item. To edit an item, open it from the Items list, change the fields, and click **Save**. If your organization uses approval workflows for items, the change waits for approval. To move past activity to a new account after changing an account mapping, post a [journal entry](./journal-entries). To deactivate an item, set **Status** to **Inactive** and click **Save**. Deactivate rather than delete, so the item stays on past transactions and in reports. Set it back to **Active** at any time. To find an item, search, filter, or sort the Items list by Name, SKU, Type, Status, or Income, Expense, or Deferral Account. ## Troubleshooting These are the most common problems when adding items to transactions, and how to fix each: * **The item doesn't appear on an invoice or sales order**: check that the item is Active, that it has an Income Account, and that the transaction's company has access to it. * **The item doesn't appear on a purchase order or bill**: add an Expense Account. Money-Out records require one. * **The Rate is blank on a new line**: the item has no List Price in the transaction's currency. Enter the Rate on the line, or add a List Price for that currency to the item. * **Old transactions still post to the previous account**: account mapping changes apply to new transactions only. Post a journal entry to reclassify past activity. * **"SKU already exists" on save**: SKUs are unique across your organization. Search the Items list by SKU with inactive items included. * **Synced items post to the wrong accounts**: items created by Salesforce, HubSpot, Zoho Books, or Bill.com take their accounts from the integration settings. Check them before posting. See [Integrations that create or update items](./items#integrations-that-create-or-update-items). This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.