Skip to main content
SparcPay is an accounts payable platform that captures vendor invoices, routes them for approval, and pays them electronically. SparcPay built and maintains an integration that sends approved invoice and payment data from SparcPay into DualEntry, so your team approves and pays vendors in SparcPay without re-entering the results in your ledger. SparcPay markets the integration mainly to multi-location operators, such as self-storage and property management companies, where invoices for utilities, maintenance, and software arrive at many facilities and need approval from site managers before finance pays them.
SparcPay builds, hosts, and supports this integration. There is no SparcPay tile in DualEntry’s Integrations screen, and setup is completed with SparcPay rather than inside DualEntry. Contact SparcPay for connection steps, field mappings, and sync issues.

​
How the SparcPay integration works

The SparcPay integration moves accounts payable activity in one direction, from SparcPay into DualEntry, after an invoice has been approved or paid. Everything before that point happens in SparcPay, and DualEntry receives the finished result. According to SparcPay, an invoice passes through four stages:
  1. Capture: SparcPay ingests the vendor invoice and extracts its details with OCR, then suggests GL coding and flags likely duplicates.
  2. Approval: SparcPay routes the invoice through role-based approval paths, for example from a facility manager to a regional manager to finance.
  3. Payment: SparcPay pays the approved invoice electronically.
  4. Sync: SparcPay sends the approved invoice and payment data to DualEntry.
Because coding and approval happen in SparcPay, the GL accounts, vendors, and entities that SparcPay assigns are what land in DualEntry. The quality of your DualEntry records depends on SparcPay’s coding matching your DualEntry setup, which is why the preparation in Prepare DualEntry before connecting SparcPay matters. In DualEntry terms, an approved vendor invoice corresponds to a bill and a payment against it corresponds to a vendor payment. Confirm with SparcPay which DualEntry record types its integration creates for your account before you rely on them in reporting or close.

​
Prepare DualEntry before connecting SparcPay

SparcPay assigns GL accounts, vendors, and entities to each invoice, so those records need to exist in DualEntry before the first sync. Missing or inactive values are the most common reason a third-party AP sync fails or posts to the wrong place. Check the following in DualEntry before you start setup with SparcPay:
  • Chart of accounts: Finalize your chart of accounts so every expense account SparcPay codes to exists and is active.
  • Vendors: Set up the vendors you pay through SparcPay, or confirm with SparcPay whether its integration creates vendors that don’t yet exist.
  • Entities: If you run separate legal entities per facility or region, set them up in DualEntry first. See Multi-entity consolidation for how entities and intercompany activity work.
  • Classifications: If you track spend by location or department, set up the matching classifications and ask SparcPay how it maps its locations to them.
If SparcPay asks for a DualEntry API key to connect, create a dedicated key for it and give it only the roles it needs. An integration that creates bills and vendor payments needs the Accounts Payable role. See How to Give an Integration Access to DualEntry for how to create, scope, hand over, and later revoke the key.

​
Where to get help with SparcPay

SparcPay supports its integration directly, so questions about connecting, mapping, or failed syncs go to SparcPay first. DualEntry support can help with the DualEntry side: API keys and roles, the chart of accounts, entities, and how synced bills and payments behave in your ledger. When you raise a sync problem with either team, include the SparcPay invoice number, the DualEntry entity it should have posted to, and the error SparcPay shows. That lets each side check its own logs without a round trip. To compare other ways of bringing AP activity into DualEntry, see Spend and Accounts Payable, including Bill.com and AvidXchange. For the property management systems self-storage operators commonly connect alongside SparcPay, see Storage Solutions. Return to Integrations for the full connector catalog.
Last modified on October 5, 2026